A note about BGE bills

 

We handle many types of BGE Bills and they are as follows:

• PS ( Public Service)
• Bills for vacant properties ( Usually sent directly to the client)
• Bills for properties with two units or more where the bill needs to be spilt between residents
• Bills from tenants who did not transfer the bill into their name.
• It is important to check the " Comments section of the resident ledger before posting the bill so you know what procedure to use.

 

1.) Posting a BGE bill for payment- Setting up the bill posting

1. Determine the service address of the bill. This can be found under the billing summary section of the bill on the 1st page.
2. Open Rent Manager and open the resident's tab
3. Enter the address into the search bar
4. If the property is vacant- Follow the procedure at the bottom
5. If the property is occupied and only has one unit- The bill should most likely have been transferred to the resident's name.
6. If the property has multiple units. Please check the " Comments" Section under the General tab of the resident. This will give you the amount that you should divide the bill by.
7. * Note*- IF the property has multiple units and not all are occupied. Please ask for guidance on the division of the bill.
8. *Note*- IF any of the units are owner-occupied, this will be designated by the resident's name being Red in color

 

2.) Posting the bill

1. Open Rent Manager
2. Click Payables
3. Click Add Bill

Section A

Vendor- BGE

Amount - Enter the " Total amount due" this is also found in the billing summary on the 1st page

Terms- Autofilled

Invoice # BGE+Month & year from " Issued date. The " Issued date" Can be found under the bill summary on the first page

Bill date- Issued date.

Post date- Day you posted the bill

Due date- Should be auto filled based on terms

Memo- BGE bill + Billing period. The billing period is found on the 2nd page under " Electric details"

Attachments- Upload the BGE bill to RM

Section B

1. Property- Enter the shortcode of the property
2. Unit- Enter the unit numbers
3. 1099- Leave unchecked
4. Expense account- 5406
5. Job- Leave blank
6. Memo- Copy from section A memo
7. Using the Copy Down button, create a number of lines equal to the number of units

 

ADD RUBS PROCEDURE

Entering the amounts-

1. Divide the bill as needed between the residents as needed.
2. Enter the bill amount into the individual amounts box in section B
3. ** FOR THE RESIDENT OCCUPIED UNITS** check the Billable box 
4. Billable to- Click the magnifying glass and in the search bar, enter the address of the property. Double click the correct Resident
5. Double check that all amounts billed and the units that they are billed to match
6. To the right of the Checked Box in the Billable section Click the cash sign
7. Click " yes" to save

Invoice details

1. Product- BGE
2. Quantity- 1
3. Description- Enter the Billing period from the memo section
4. Click Save and close
5. This will bring you back to the bill details page.
6. Create invoices for each resident then click Save and close.
7. This will Add charge to the resident ledger as well as adding the bill to the bill registry